Administrative Assistant (A4)

DHL Express (USA), Inc.•Long Beach, CA

21d•Onsite

About The Position

The Administrative Assistance is a key driver in making the Gateway a great place to work. This position offers interaction with our Clearance teams at every level ensuring events are coordinated and ensuring our teams have what they need to make their jobs easier. The Administrative Assistance is the expert of social activities and entertainment while at the same time a driver of the day to day administration of clerical responsibilities.

Requirements

High School or Equivalent
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
Ability to analyze and revise operating practices to improve efficiency
Detail oriented and comfortable working in a fast-paced office environment
Excellent communication skills
Superior organization skills and dedication to completing projects in a timely manner

Nice To Haves

Prior Administrative experience highly desired

Responsibilities

Manage workflow by assigning and completing tasks accordingly, ensuring that deadlines are met and work is completed timely and accurately including accounts payable and receivable
Vendors follow up and coordination
Support the finance and operations teams by managing billing processes, overseeing accounts payable, and coordinating with vendors to ensure timely order fulfillment
Assist in the coordination of Gateway Activities
Implement and monitor programs as directed by management, and see the programs through to completion
Generate communication and reports when appropriate
Assume responsibility for maintenance of office equipment, including computers, copy machines and other hardware for the Gateway
Maintain office supplies by checking inventory and order items
Respond to questions and requests for information
Managing calls, Email, correspondence, meeting scheduling, calendar, filing system and documents as needed
Other duties as assigned by management