Administrative Assistant
Vertex Inc.•Boston, MA
•Hybrid
About The Position
The Administrative Assistant provides office/business support to department and generally reports directly to a(n) Associate Director, Director or Senior Director-level manager.
Requirements
- Basic knowledge of Microsoft Office products
- Good time management and organizational skills to prioritize work and/or multi-task
- Attention to detail
- High school or secondary school education
- 2 years of experience or the equivalent combination of education and experience
Responsibilities
- Schedules meetings, secures conference rooms and orders catering for assigned personnel
- Serves as a departmental resource for Vertex's internal technologies (i.e; Procurement, SharePoint, Concur, Vertex U, VLearn, etc.)
- Assists with booking flights/hotels and completing expense reports for assigned personnel
- Based on established departmental procedures, prioritizes and addresses requests for appointments, e-mails and telephone calls; handles routine and straightforward requests and routes advanced items to more senior personnel
- Processes group purchase orders, invoices, and contracts
- Assists with visitor registration, including pre-registering and escorting visitors
- Assists with onboarding of new employees into assigned department
Benefits
- Annual bonus
- Annual equity awards
- Overtime pay
- Medical benefits
- Dental benefits
- Vision benefits
- Generous paid time off
- Week-long company shutdown in the Summer
- Week-long company shutdown in the Winter
- Educational assistance programs
- Student loan repayment
- Generous commuting subsidy
- Matching charitable donations
- 401(k)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
