Administrative Assistant - Accounting, Economics, and Finance

Southeast Missouri State University•Cape Girardeau, MO

10h•Onsite

About The Position

This position provides full administrative support to the department chairperson and faculty within the Department of Accounting, Economics, and Finance at Harrison College of Business and Computing. The role involves greeting visitors, answering phones, scheduling campus visits, and providing customer service. Key responsibilities include managing financial transactions such as calculating, recording, balancing, and monitoring income, expenditures, and account transfers, as well as processing purchase requisitions and invoice payments. The role also entails entering class and instructor information into a University database, processing textbook requests, maintaining department waiting lists, running prerequisite checks, and handling bookkeeping for faculty/staff/student professional development and travel. Additionally, the position supports the organization and minute-taking for department meetings, maintains mailing lists and department inventory, composes various documents, manages department and student files (both paper and electronic), schedules appointments and travel, corresponds with students, and assists with maintaining the department web page. The role also includes supervising and managing student workers and organizing office workflow.

Requirements

High school diploma or GED
Demonstrated complete administrative skills, including excellent interpersonal, verbal and written communication skills
Excellent organizational and time management skills
Demonstrated ability to handle multiple tasks with frequent interruptions
Demonstrated ability to work independently with minimal supervision
Evidence of ability to record data and provide attention to detail
Demonstrated ability to maintain positive relationships and understanding of customer service
Ability to handle sensitive and confidential information

Responsibilities

Provide full administrative support to the department chairperson and faculty
Greet visitors; answer phone lines; and schedule campus visits; provide quality customer service to constituencies
Calculate, record, balance, and monitor monthly income, expenditures, and account transfers
Process purchase requisitions and invoice payments
Enter detailed class information and instructor information into a University database for each term
Process textbook requests from faculty
Maintain department waiting lists for classes; run prerequisite checks for classes
Complete bookkeeping requirements related to faculty/staff/student professional development and travel
Help organize, attend, and take minutes at all department meetings
Maintain various department mailing lists
Maintain all department inventory (hardware, software, and supplies)
Compose and produce letters, memos, and reports
Maintain and organize department and student files, both paper and electronic
Schedule appointments, meetings, make reservations and travel arrangements
Correspond with current and prospective students
Help maintain department web page
Supervise and manage student workers; organize the flow of work through the office