Administrative Assistant

Davidson Academy•Nashville, TN

19d•Onsite

About The Position

Davidson Academy is seeking a Christ-following, motivated, organized, detail-oriented, Administrative Assistant with a passion for providing a safe, and well-maintained environment conducive to learning for Davidson Academy’s students. This role is integral to ensuring the school's services function effectively for all programs and activities. The ideal candidate has a background in administrative roles and understands the innerworkings of a Christian private school. Davidson Academy is an Infant-12th grade Christian private school located in Nashville, TN. Serving a diverse student population from Davidson County and the surrounding counties, we believe in the Biblical-based instruction of preparing our students for college, life, and eternity. All Davidson Academy personnel must adhere to our statements of faith and submit a personal statement of faith.

Requirements

High school diploma or equivalent required
Commitment to Christian values and enthusiasm to support the school's mission

Nice To Haves

college coursework a plus
Prior administrative/office experience in a school or related setting preferred
Strong computer skills with proficiency in Microsoft Office Suite
Excellent communication abilities, both written and verbal
Outstanding organizational skills and attention to detail
Professional, friendly demeanor for interacting with young children and families

Responsibilities

Greet and assist all parents/visitors with a friendly, service-oriented demeanor
Answer incoming phone calls, emails, and general inquiries professionally
Monitor and respond to general school email inbox communications
Receive, sort and distribute mail/deliveries daily
Maintain organized front desk workspace and attractive reception area
Type and prepare correspondence, forms, reports and other materials as needed
Coordinate substitutes for teachers who are unable to attend work.
Update and maintain accurate student records, databases and filing systems
Schedule appointments, meetings and organize Supervisors’ calendars
Make outgoing phone calls to communicate with parents as directed
Assist in planning logistics for special events and programs
Perform daily opening and closing duties for the main Lower School office
Handle petty cash transactions, basic bookkeeping and accounting support
Make copies/scans as needed
Supervise and monitor students waiting in main office area
Provide general office clerk duties, errands and special projects as assigned