224117 Administrative Assistant (Level III)- Charlotte, NC

Canon Recruiting Group•Charlotte, NC

23h•Hybrid

About The Position

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering, and reporting information relevant to/for the executive. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner. Provide executive administrative support to multiple GT BMC executives. Principal duties are managing the schedule of the executives, including meetings, tele-presence and travel; scheduling staff events; coordinating and responding to correspondence and requests from outside groups and senior management of the Company; typing memoranda and correspondence; maintenance of accurate records; preparing expense reimbursement; and other related administrative duties. Communicates with executives and line management to gather and convey relevant information Assist site leader with site specific activities, access management, and organization Proactively manages multiple calendars, effectively resolving conflicts that arise in a professional manner Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills Accurately arrange complex, detailed, and frequently changing travel plans and itineraries Assist with various administrative aspects of the department management.

Requirements

3+ years’ experience as an Administrative Assistant or comparable level of experience
Demonstrated ability in either current or prior positions to interact with senior level executives
Ability to work independently, multi–task, manage time wisely; handle confidential and sensitive material with highest degree of integrity
Must be proficient in MS Suite
Ability to multi-task in an urgent and deadline-driven environment
Accuracy/quality control – must demonstrate accuracy & thoroughness and monitor own work to ensure quality
Excellent attention to detail and organizational skills
Pro-active attitude with ability to stay focused and maximize time efficiently
Attention to detail
Maintains an upbeat, can-do attitude and proactively seeks ways to help others, solve problems, and enhance team effectiveness in a fast-paced environment.

Nice To Haves

Prior Banking and Global Technology Experience
Strong executive presence; superior interpersonal communications skills
Co-Pilot Experience

Responsibilities

Managing the schedule of the executives, including meetings, tele-presence and travel
Scheduling staff events
Coordinating and responding to correspondence and requests from outside groups and senior management of the Company
Typing memoranda and correspondence
Maintenance of accurate records
Preparing expense reimbursement
Other related administrative duties
Communicates with executives and line management to gather and convey relevant information
Assist site leader with site specific activities, access management, and organization
Proactively manages multiple calendars, effectively resolving conflicts that arise in a professional manner
Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies
Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
Accurately arrange complex, detailed, and frequently changing travel plans and itineraries
Assist with various administrative aspects of the department management