Administrative Assistant

Management and Training Corporation•Panama City, FL

12d•Onsite

About The Position

Ready for a meaningful career in criminal justice? MTC Facilities provide a safe and secure working environment for our staff while helping offenders gain valuable skills and treatment necessary for success upon release. Now hiring an Administrative Assistant at BAY CORRECTIONAL FACILITY. Reports to the warden. Responsible for performing a variety of clerical and administrative duties which require extreme discretion in compliance with American Correctional Association (ACA) standards, Management & Training Corporation (MTC), Florida Department of Corrections (FDOC) and Florida Department of Management Services (DMS) directives.

Requirements

High school diploma or equivalent
Two (2) years clerical or related experience
Computer proficiency required
A valid driver’s license in the state of Florida with an acceptable driving record is required, unless waived by management.
Must successfully complete annual in-service training requirements.

Nice To Haves

Associate degree in business administration, secretarial science or associated field preferred.

Responsibilities

Perform a variety of secretarial and clerical duties, including dictation and transcription of correspondence, reports and other documents. Maintain confidentiality with sensitive facility information.
Receive telephone calls and visitors; tactfully refer them to proper individual if warden is not available.
Maintain calendar of events, schedules, appointments and take minutes of meetings.
Coordinate meeting arrangements such as time, place, attendees and matters to be discussed.
Maintain correspondence control log and coordinate preparation of special reports.
Maintain the central library of required documents, handbooks, directives, facility operating procedures, and other related materials. Ensure distribution to designated staff.
Participate in the development of new and revised facility operating procedures in compliance with corporate procedures. Maintain and update master facility operating procedures.
Make recommendation for purchase of equipment and supplies; maintain expense account records and confidential files.
Promote the development of positive social skills through modeling appropriate behaviors and intervening when inappropriate behaviors are observed.
Perform other duties as assigned within his/her capabilities as determined by management.