Temporary, Part-Time Administrative Assistant
About The Position
HELIX WATER DISTRICT is looking for a part-time, temporary (up to 9 months) Administrative Assistant who enjoys tackling a wide variety of tasks - from running errands to keeping supplies stocked - and thrives in a collaborative, service-oriented environment with a strong attention to detail. The successful candidate will support our Administrative Support team based out of our Administration Office in La Mesa. The schedule is flexible, with Wednesday through Friday availability preferred, and hours can be scheduled between 8:30 a.m. and 5:00 p.m., with the expectation of morning availability through at least 3:00 p.m. This role plays an important behind-the-scenes role that keeps the office organized, well-supplied and running without a hitch.
Requirements
- Training and experience substantially equivalent to graduation from high school or GED equivalent
- Minimum of five years of progressively responsible office administrative experience
- Valid California driver's license and ability to maintain insurability under the district's vehicle insurance policy
- Organized
- Dependable
- Comfortable juggling a variety of small tasks that keep an office running
- Detail-oriented
- Enjoy helping others
- Friendly, professional approach when interacting with staff and visitors
- Ability to follow instructions
- Flexibility as needs shift throughout the day
- Willingness to jump in wherever support is needed
Responsibilities
- Tracking inventory
- Ordering supplies
- Setting up meeting spaces
- Handling quick errands that support the team’s workflow
- Scheduling meetings
- Preparing basic arrangements
- Answering calls and routing questions to the right staff members
- Managing interoffice mail bags
- Keeping printers and equipment stocked
- Maintaining a steady supply of materials
- Processing invoices, claims and other routine paperwork
Benefits
- 40 hours of paid sick leave once they reach their 90th day of employment
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
