Administrative Assistant- LaGuardia Airport ACES Program

Block by Block•New York, NY

17d•Onsite

About The Position

The Administrative Assistant provides essential support for various functions and completes a variety of tasks. This includes, but is not limited to: providing administrative support for multiple individuals, payroll, supply management, recruiting, and smartphone setup.

Requirements

Must be 18 years or older.
Must have a High School Diploma or GED.
Minimum of three (3) years of experience providing administrative-related functions
Minimum of one (1) year of accounting and bookkeeping experience is required
Minimum of two (2) years of data entry experience is required
Minimum of two (2) years of experience using MS Word, Outlook, and EXCEL
Must have excellent communication skills. The ability to read, write and speak proficiently in the English language is required.
Excellent written and verbal communication skills
Analytical & multitasking capabilities
Flexible and adaptable in performing duties and responsibilities
Ability to exercise sound judgment and make decisions in relation to essential job functions
Ability to interact professionally with all levels
Ability to build and maintain positive relationships
Self-starter with excellent dependability and integrity
3+ years of administrative experience in an airport REQUIRED

Nice To Haves

Associate Degree in a related field, such as Business Administration, is preferred but is not required

Responsibilities

Provides communication support between management and front-line employees
Manages coding of invoices
Performs data entry and spreadsheet maintenance for the balancing of billing and payroll reporting
Updates various reports and spreadsheets
Maintains and updates the training manual with current processes
Manages training reminder notices and updates learner access
Tracks employee statuses & supplies monthly inactive reports
Manages SharePoint document updates
Sets up smartphones
Other HPS administrative duties as assigned

Benefits

Medical with available FSA and/or HSA
Dental
Vision
Short-Term and Long-Term Disability
Life
Accidental Death and Dismemberment
Critical Illness
Accident
Vacation
Sick Time and/or PTO (Only where required by local requirements and contract agreements)
Paid Leave (only where required by law)
Holidays (only where required by contract agreement)
Floating Holidays (only where required by contract agreement)
Birthday Pay (eligible after one year of service at most locations unless otherwise stated in CBA)
Jury Duty (only where required by law)
401K Retirement Savings Plan