Administrative Assistant

Fallen Leaf Lake CSD • South Lake Tahoe, CA

15d • Hybrid

About The Position

The Administrative Assistant provides clerical and administrative support to the Fire Chief and General Manager of the District. This part-time role helps prepare materials for Board meetings, supports communication with partner agencies, and manages correspondence with community members. The ideal candidate is detail-oriented, tech-comfortable, and able to stay both patient and persistent while juggling multiple priorities.

Requirements

• Solid working knowledge of Microsoft Excel, Word, and PowerPoint
• Strong written and verbal communication skills, with excellent attention to detail
• Demonstrated problem-solving mindset and sound independent judgment
• Ability to manage multiple tasks and shifting priorities in a self-directed, remote environment
• Reliable internet access and a suitable home workspace for virtual work
• Professionalism and discretion when handling sensitive or confidential information

Nice To Haves

• Prior administrative, clerical, or executive support experience
• Experience supporting a public agency, special district, or local government board
• Comfort learning new software tools and systems
• A calm, patient approach paired with the persistence to see tasks through to completion

Responsibilities

• Prepare, format, and organize materials for Board meetings, including agendas, packets, and supporting documents
• Assist with correspondence and communication on behalf of the Fire Chief and General Manager, including drafting, formatting, and proofreading letters, emails, and reports
• Manage Fire Department payroll process every two weeks during the season
• Support coordination and communication with other county and state agencies and outside organizations
• Respond to and route community inquiries and correspondence in a professional, timely manner
• Maintain organized digital and/or physical files and records
• Create and update documents, spreadsheets, and presentations using Microsoft Word, Excel, and PowerPoint
• Track deadlines, follow up on outstanding items, and help keep projects moving forward
• Perform other general administrative and clerical duties as assigned

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed