Administrative Assistant

MEDC: Tribal One•Colorado Springs, CO

41d•Onsite

About The Position

Provide construction project administrative support to Tribal 1. This position will independently handle assigned projects and be required to meet firm deadlines. Assist the Tribal 1 and Joint Venture staff in all administrative and clerical tasks relating to the production of business reports, processes, procedures, and other documentation. Act as primary point of contact for all badging and escort communications and responsibilities as required by our Clients. Provide clerical and administrative support and management to ensure smooth office operations. Compile and maintain records of business transactions and office activities. Provide support in payroll and accounting activities as it pertains to the project sites. As required, answer phones, attend meetings, maintain office and operational supplies, and greet Visitors.

Requirements

Minimum 1 year experience in office management or administrative functions
Proficient in the use of MS Office products (Word, Excel, Power Point, Visio)
Working knowledge of Internet browsers
Demonstrated ability to work with a minimum of supervision
High organizational skills required
Ability to manage multiple tasks and directions
Ability to handle sensitive information with tact and discretion and maintain confidentiality
Ability to communicate with all levels of management
Must maintain a valid driver's license
Must pass and remain in compliance with background check and requirements, and drug free work place policies
Must pass a GSA background security check and be able to get and maintain a GSA badge
Must obtain Notary
Must be able to function as a responsible team member
Must exhibit excellent communications and interpersonal skills
Must be able to work standard business hours

Nice To Haves

Federal Government contracting or employment experience a plus
Experience in accounting and/or payroll a plus

Responsibilities

Act as Office Manager in regard to office equipment maintenance, office supplies and inventory; ordering of items and troubleshooting repairs, management of office resources
Coordinate staff activities
Coordinate contractor badging and security process for project site entry
Complete and submit escort requests for non-badged workers
Provide word processing and formatting support.
Maintain schedules, logs, and other reports/documents
Create agenda and maintain minutes for monthly accounting meetings
Assist in close out task submittmits as requested
Attend meetings when required
Assist management in administrative reports and related responses.
Provide printing, copying, and scanning tasks when requested
Complete/Update Timecards weekly through Paylocity
Complete certified payroll and labor recap for each project
Primary point of contact for invoices
Process all invoices through spectrum
Complete credit card expenses for all employees weekly through spectrum
Complete monthly credit card expenses for all employees through Paylocity
Complete check requests
Complete travel arrangements, including flights, lodging, and car rentals
Complete/Submit annual renewal for certifications
Complete/Submit all personnel action forms
Submit email request for new hires
Coordinate drug screen and submit payment for new hires
Provide assistance for other procurement activities as requested
Light cleaning as needed
Perform all duties in a safe manner
All other general secretarial duties as required
Other duties as assigned