Administrative Assistant (On Site)

Applied Materials•Austin, TX

11d•Onsite

About The Position

We are seeking an experienced and highly organized Administrative Assistant to support the CIO in a complex, fast-paced global environment. This role requires strong communication and interpersonal skills, the ability to manage constant change, and a high level of efficiency and professionalism. The Administrative Assistant will also serve as a backup to another Executive Assistant, ensuring seamless continuity of support. This position requires regular on-site presence.

Requirements

5+ years of proven experience as an Administrative Assistant or Executive Assistant in a fast-paced, complex global or matrixed environment.
Ability and willingness to work on-site to provide in-person administrative and executive support.
Excellent written and verbal communication skills.
Strong interpersonal skills with the ability to collaborate effectively and navigate diverse working styles.
Demonstrated ability to manage constant change, time-sensitive priorities, and competing demands with composure.
Highly efficient, detail-oriented, and able to multitask without sacrificing accuracy or quality.
Strong organizational, time-management, and problem-solving skills.
Ability to work independently while exercising sound judgment and discretion.
Advanced proficiency in Microsoft Office tools, including Outlook, Teams, Word, Excel, PowerPoint, and Microsoft Copilot; experience leveraging Copilot or other AI-enabled productivity tools to improve efficiency is preferred.

Responsibilities

Provide high-level administrative support to leaders within a complex, global organization.
Manage complex and frequently changing calendars across multiple time zones, balancing competing priorities with accuracy and professionalism.
Anticipate shifting business needs and proactively adjust schedules, meetings, and logistics in real time.
Serve as a backup to an Executive Assistant, stepping in seamlessly during absences or periods of high demand.
Coordinate meetings, prepare agendas and materials, and communicate follow-ups to ensure alignment and completion of action items.
Arrange domestic and international travel, including itineraries, accommodations, and related logistics.
Prepare, submit, and track executive expense reports in a timely and accurate manner, ensuring compliance with company policies and resolving discrepancies as needed.
Act as a trusted point of contact, handling sensitive and confidential information with discretion.
Build and maintain strong working relationships with executives, stakeholders, and administrative partners across regions and functions.
Support internal communications, special projects, and ad hoc requests as needed.