Administrative Assistant 2026-02325

State of Wyoming•Lander, WY

13d•Onsite

About The Position

At the Wyoming Life Resource Center (WLRC), we help people with disabilities live full, happy lives. We are looking for a highly organized, friendly professional to join us as an Administrative Assistant. This isn't just an office job; you are the "glue" that holds our center together. In this vital role, you will provide day-to-day support across all our departments, ensuring our staff has exactly what they need to give our residents the best care possible. You will manage important records, coordinate communications, and keep our offices running smoothly so that our clinical teams can focus on what matters most: our residents. Your attention to detail and your welcoming smile will be the first things people notice when they walk through our doors. If you are excited to use your skills for a meaningful purpose and join a team that truly makes a difference, apply to be an Administrative Assistant at WLRC!

Requirements

Associate's Degree (typically in Business)
0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant I
OR 2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant I
Ability to appropriately handle confidential and protected information.
Strong skills in both oral and written communication to effectively interact with a diverse group of staff, residents and the public.
Knowledge of techniques for providing high-level customer service in a professional setting.
Ability to interact and perform work in the presence of WLRC residents, including those who may display challenging behaviors.

Nice To Haves

Two or more years of administrative support experience.
Experience taking and organizing meeting minutes.
Operation of a multi-line telephone system.
Experience with Microsoft Office and Google Suite products is a plus.
Familiarity with applicable federal, state, and local laws, codes, regulations and policies, technical processes, and procedures related to the department.
Specific knowledge of ICF and SNF regulations centered on admissions, discharges, transfers, and resident rights is preferred.
Proven ability to organize, prioritize, and manage a high-volume workload effectively.
Demonstrated skills and proficiency with Google Suite and Microsoft products.
Experience with audio and video conferencing systems is a plus.

Responsibilities

Provide essential administrative support to all campus departments, assisting the Executive Assistant to the Facility Administrator as needed.
Perform all core clerical duties, including efficient data entry, filing, copying, and managing office supplies.
Handle all mail processes, including preparing outgoing mail, sorting incoming mail, and operating the postage meter.
Manage a multi-line telephone system, directing calls and taking accurate messages for staff.
Transcribe and organize recorded meeting minutes for various departments.
Serve as the primary point of information and assistance for visitors and employees regarding work systems, activities, and procedures.
Plan, coordinate, and schedule appointments, events, and meetings for multiple staff members and departments.
Deliver a high level of customer service when interacting with residents, staff, visitors, and the public.
Effectively and appropriately handle confidential and protected information.
Other duties as assigned.