Administrative Assistant
Rehab Without Walls Neuro Rehabilitation•South Portland, ME
•$19 - $22•Onsite
About The Position
Join our Rehab Without Walls team and help keep our mission moving! We’re looking for an organized, dependable Administrative Assistant who enjoys multitasking, supporting a team, and keeping daily operations running smoothly. The ideal candidate is someone who is comfortable with technology, Microsoft Office, and managing multiple priorities in a fast-paced environment. If you’re detail-oriented, positive, and love being the person others can count on, we’d love to meet you! Must be able to work in-person at our South Portland office.
Requirements
- A minimum of High School diploma or equivalent or an Associate of Arts Degree in Business or related degree. Significant direct work experience will be considered in lieu of degree.
- A minimum of two years administrative office experience
- Advanced computer software (Microsoft office) and data entry skills
- Excellent organizational, customer service, and oral/written communication skills
Nice To Haves
- Basic knowledge of medical terminology and medical office insurance billing preferred.
Responsibilities
- May assist with payroll and billing, accounts payable, record keeping, data entry, report preparation. and copying and filing
- Adheres to facilities established standards of practice, policies, and procedures.
- Ensures integrity and confidentiality of all financial data.
- Maintains the highest standards of professional conduct in relation to information that is confidential in nature.
- Adheres to and participates in Company’s mandatory HIPAA privacy program / practices and Business Ethics and Compliance programs / practices.
- Coordinate and attends in-services, training, and meetings as required.
- Administration of organizational requests and queries from Director, Executive Director or Designee in tasks and clerical support in a variety of areas
- Intervene and problem solve issues effectively and efficiently
- Maintain all reports and files in compliance with regulations and gather electronic records requests received from clients
- Maintain the highest standard of professional conduct in relation to information that is confidential in nature.
- Prepare internal and external communications, such as memos, emails, invoices, reports, and other correspondence
- Order and maintain supplies
- Completes other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
