ADMINISTRATIVE ASSISTANT (PART TIME)

Compass Group • Jacksonville, FL

9d • Onsite

About The Position

Responsible for clerical functions and administrative support of food service programs. This part-time position is located at the Boys and Girls Club in Jacksonville, FL, with a schedule of Monday through Friday, 8:00 am to 12:00 pm. The role involves answering telephones, maintaining confidential files, assisting management with employment documents, supporting staffing needs, and managing various data entry and reconciliation tasks.

Requirements

• Previous administrative experience in a fast-paced environment
• Advanced proficiency in Microsoft Excel
• Ability to create and manage spreadsheets, use formulas (SUM, COUNT, basic functions), and accurately track and reconcile data.
• Strong attention to detail, organization, and ability to manage multiple tasks.
• Experience with timekeeping, attendance tracking, and data entry.

Nice To Haves

• Willing to train!

Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Benefits

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed