Part-Time Administrative Assistant

HOATalent • South Palm Beach, FL

2d • Onsite

About The Position

We are seeking a Part-Time Administrative Assistant with strong customer service, data entry, and computer skills to support daily office operations. This role is ideal for candidates with experience as an Administrative Assistant, Office Assistant, Receptionist, or Front Desk Coordinator, and for those interested in gaining experience in property management or HOA operations.

Requirements

• 1+ year of experience in Administrative Assistant, Office Assistant, Receptionist, or Customer Service role
• Strong data entry and computer skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience handling phone systems, email communication, and scheduling
• Strong organizational skills and attention to detail
• Ability to multitask and manage administrative workflows

Nice To Haves

• Knowledge with CINC Systems a Plus

Responsibilities

• Provide front desk support / receptionist duties (greeting residents, answering phones, managing emails)
• Deliver high-level customer service / resident services
• Perform data entry, filing, and document management (digital and paper records)
• Manage inbound calls, email correspondence, and general inquiries
• Assist with work orders, service requests, and follow-ups
• Support office administration and daily administrative tasks
• Coordinate vendor scheduling, appointments, and access
• Process invoices, billing support, and tracking logs
• Maintain organized filing systems and office records
• Use Microsoft Office (Excel, Word, Outlook) for reporting and communication

Benefits

• Four (4) sick days per year
• One (1) week of vacation after first anniversary
• Two (2) weeks of vacation after second anniversary
• APM covers 50% of employee health, dental, and vision insurance

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed