Administrative Assistant

Road & Rail Services•Uppr Chichstr, PA

10d•Onsite

About The Position

Road & Rail Services is seeking an experienced and dependable Administrative Assistant to support our operation in Twin Oaks, Pennsylvania. This position plays an important role in keeping the site's administrative processes organized and running efficiently. You'll work closely with site management and employees to maintain records, process paperwork, assist with payroll-related functions, coordinate schedules and meetings, and ensure required information is completed accurately and on time. We're looking for someone who is organized, comfortable working with numbers and spreadsheets, and able to manage multiple priorities without losing attention to detail. Previous administrative experience and proficiency with Microsoft Excel are required.

Requirements

At least 1 year of previous administrative experience
At least 1 year of experience using Microsoft Office programs
Proficiency with Microsoft Excel and spreadsheets
Ability to type at least 30 words per minute with minimal errors
Basic accounting skills
Data-processing experience
Strong attention to detail and accuracy
Ability to organize and prioritize multiple assignments
Dependable attendance and punctuality
Professional written and verbal communication skills
Ability to work independently while supporting a team environment
A valid state-issued driver's license must be maintained when operating company equipment or vehicles.

Responsibilities

Provide day-to-day administrative and clerical support to site management
Prepare, organize, process, and maintain company and customer paperwork
Perform accurate data entry and data processing
Create and maintain Excel spreadsheets and administrative tracking documents
Assist with payroll-related records and documentation
Maintain financial and basic accounting records as assigned
Type correspondence, reports, forms, and other business documents
Organize electronic and physical files
Coordinate meetings, appointments, schedules, and conferences
Assist with ordering and maintaining office supplies
Support direct mailings and other administrative projects
Track paperwork and follow up on outstanding documentation
Help ensure corporate paperwork is completed accurately and within established deadlines
Communicate professionally with employees, management, customers, and corporate departments
Maintain confidentiality when working with employee and company information
Drive vehicles when required and follow all company and customer operating procedures
Follow all company, customer, and industry safety requirements
Assist with additional administrative or operational projects as assigned by site management