Administrative Assistant

Caturus Management Services•Cameron, LA

9d•Onsite

About The Position

The Administrative Assistant will be responsible for providing high-level clerical support for the efficient operation of the site by performing a variety of clerical and administrative tasks. Main duties include assisting with the preparation of reports, presentations, managing department records, coordinating meetings and managing travel arrangements. As a representative of the company, the Administrative Assistant will present a professional appearance and friendly demeanor on Site in Cameron, LA.

Requirements

High school diploma required
5+ years of experience in an administrative role
Previous experience as an administrative assistant required
Extremely Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat (PDF’s).
Strong communication skills (written and verbal).
Excellent interpersonal and customer service skills.
Ability to function well in a high-paced and at times stressful environment.
Detail-oriented and highly organized with excellent multitasking skills.
Basic understanding of office and IT equipment.
Ability to work independently and reliably.

Nice To Haves

associates degree or higher-level education preferred
Industry related experience preferred
Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable guidelines.
“Take initiative” mindset, proactive and problem-solving attitude, flexibility, team player-attitude.
Familiar with arranging international travel.

Responsibilities

Provide comprehensive support to the team on Site by managing their calendars, scheduling meetings, and handling correspondence.
Collect requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
Perform filing, coordination of signatures via adobe sign, correspondence, presentation editing, clerical document assistance, and other general clerical and secretarial duties as requested.
Conduct research (within skills and expertise) to assist with projects or inquiries.
Coordinate and arrange travel and accommodations, meetings, and appointments for various team members as requested.
Prepare agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
Respond to and resolves administrative inquiries and questions.
Maintain accurate electronic files of all departmental material.
Arrange catering needs for department meetings as requested.
Coordinate any site needs with CWLNG main office and EPC contractor onsite depending: IT, maintenance, cleaning, repairs, etc.
Perform additional duties as assigned in an efficient and timely manner.