Administrative Assistant

PHI - Quality Care Through Quality Jobs•Phoenix, AZ

9d•Onsite

About The Position

PHI Health is the leading air ambulance provider in the United States, committed to providing top-tier emergency medical services with unmatched speed and efficiency. We are looking for dynamic, driven individuals to join our team and play a crucial role in orchestrating the seamless operations that keep our advanced fleet soaring and our patients safe. By supporting our mission from the ground, you will collaborate with the best minds in the industry, driving initiatives that enhance our services and expand our reach to those who need it most. PHI Health offers an extraordinary opportunity to impact lives and develop your professional career in a meaningful way.

Requirements

High School diploma or equivalent required.
Four years of progressively responsible secretarial experience, preferably in a healthcare or aviation environment.
Proficient knowledge of Microsoft Office software (Word, Excel, PowerPoint, Access) and Windows computer applications.
Excellent skills in grammar, spelling, punctuation, and organization.
Effective human relations and communications skills to interface with all levels of management, staff, and the public.
Must be able to read, comprehend, write, and speak English fluently.
Must be able to maintain confidentiality at all times.
Must be able to effectively compose correspondence and independently prioritize workflow.
Must be able to produce high-quality, high-volume work rapidly and on a consistent basis.
Must be able to work with frequent interruptions and work on multiple projects simultaneously.
Familiarity with Training Management System and Learning Management System software (Fox Britannica preferred).

Nice To Haves

Experience in a healthcare or aviation environment is preferred.

Responsibilities

Provide advanced, skilled administrative support to administrative staff, including directors, managers, and supervisors.
Perform project management tasks.
Compose correspondence and type documents.
Schedule meetings and coordinate travel arrangements.
Maintain company manuals and forms.
Merge, develop complex tables and forms, and prepare general office correspondence.
Maintain computer files.
Organize and efficiently produce large, complex projects such as policy and procedure manuals and contract RFPs.
Effectively organize and monitor workflow to meet required calendar deadlines.
Provide coverage and relief for other administrative assistant personnel during times of vacation and illness.
Assist in the preparation of educational, marketing, medically focused materials, and administrative documents while maintaining a high degree of confidentiality.
Develop and maintain databases and track contract expiration dates, advising appropriate managers of impending due dates.
Assist all departments and managers with special projects and overflow work.
Coordinate and arrange travel, including hotel, air, and rental cars.
Other duties as may be assigned.