Administrative Assistant 3 / Administrative Assistant 4

Northrop Grumman•San Diego, CA

2d•$56,000 - $111,000•Onsite

About The Position

Northrop Grumman Aeronautics Systems is seeking an experienced Administrative Assistant 3 / Administrative Assistant 4 to support the ATDC team in Rancho Bernardo, California. This role involves performing all administrative and support functions for the director and other PM leaders within the program area. The job requires coordination among multiple functional organizations across various campus locations and time zones. The position demands a self-motivated professional skilled in a full range of administrative support functions, including answering phones, ordering supplies, coordinating security-related functions, making travel arrangements, planning team engagement activities, filing expense reports, coordinating meetings across multiple calendars, managing/coordinating guests, supporting the program group’s day-to-day administrative needs including facility requirements, and coordinating the onboarding process for new employees. The position requires a positive team player who is flexible in attitude and dedication, with the experience and ability to effectively interface with all levels of Northrop Grumman leadership and support organizations, and customer management. This position’s standard work schedule is a 9/80, allowing employees who work a nine-hour day Monday through Thursday to take every other Friday off. Requires work in a SCI access area, cannot accommodate a hybrid/telecommute schedule.

Requirements

High School diploma/GED with at least 4 years’ experience as an administrative assistant or similar field, preferably for a large team. (For AA3)
High School diploma/GED with at least 6 years’ experience as an administrative assistant or similar field, preferably for a large team. (For AA4)
Proficiency in Microsoft Office Suite (Teams, Word, Excel, Outlook, and PowerPoint)
Must have active Secret Clearance with a periodic investigation within the last five calendar years
Must be able to obtain and maintain a Special Program Access
U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

Nice To Haves

Active DoD Top Secret/ SCI
Excellent communication and interpersonal skills.
Ability to work with all levels of management and their assistants.

Responsibilities

Manage email distribution lists
Calendar management (coordinate/sync unclassified and classified calendars)
Meeting organization
Coordinating travel arrangement including associated visit approvals and clearance transfers
Meeting planning
Travel expense report generation and closeout
Help coordinate/prepare briefing packages
Visitor coordination, arrangements, and serve as visitor liaison
Assist with overseeing office moves and support facility related actions
Sometimes backfill for the administrative assistant to multiple Directors including managing calendars, coordinating travel, and creating expense reports
Answer questions relating to office operations and established policies and procedures.
Gather, compile, and report on information relevant to supervisors’ assignment.