Administrative Assistant 4

State of Louisiana • Statewide, LA

21h • Onsite

About The Position

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana. Join a dynamic team supporting regional leadership and play a key role in ensuring efficient day-to-day operations. This position offers the opportunity to provide executive-level administrative support, collaborate with diverse teams, and contribute to delivering quality services to communities across the region.

Requirements

• Three years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

• Accepting Direction: The ability to be open and willing to follow guidance or instructions
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

Responsibilities

• Provides administrative support to the Area Director by coordinating daily operations and assisting with the management of regional programs and initiatives.
• Assists with budget administration, purchasing activities, and fiscal reporting to support effective financial management and operational needs.
• Maintains databases, prepares reports, and ensures the accuracy and integrity of program information for leadership review and decision-making.
• Coordinates regional administrative functions, including mail services, printing, telecommunications, records management, and inventory control.
• Supports facility operations by assisting with vehicle management, facility maintenance, safety, security, risk management, and leases.
• Assists with contract, grant, and fiscal administration, including payroll, accounts payable, accounts receivable, and related administrative processes.
• Serves as a resource to regional staff by coordinating administrative activities, responding to inquiries, and helping ensure efficient and compliant business operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed