Administrative Assistant

Freeman, Mathis & Gary Law • Maitland, FL

8d • Onsite

About The Position

Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm seeking a Administrative Assistant to join our Orlando office. The person in this role will provide administrative support to the Regional Administrative Managers and assist with the coordination of regional office operations. This position serves as an administrative resource to support employee onboarding and offboarding, office operations, staffing coordination, and communication with internal and external partners. The primary purpose of the role is to assist Regional Administrative Managers in maintaining effective staffing support, office functionality, and administrative consistency across assigned offices while ensuring responsive and professional support to the Firm’s operations.

Requirements

• High School Diploma required.
• Minimum 2 years’ experience in a professional office setting.
• Ability to work independently with little to no supervision and perform in a fast-paced, dynamic work environment.
• Ability to communicate effectively with all levels of management.
• Ability to work with sensitive information while maintaining confidentiality.
• Proficiency with MS Office Suite (Outlook, Word, OneDrive, Excel).
• Ability to multi-task, prioritize and work under tight deadlines.
• Excellent organizational skills for optimal workflow and efficiency.
• Excellent time management, interpersonal and communication skills.
• Adaptable to changing priorities and work demands.
• Pro-active, follows through with minimum direction, and displays initiative.
• Exhibits a positive attitude and has confidence.

Nice To Haves

• Bachelor’s degree in business administration, management, or related field preferred.
• prior law firm experience preferred.

Responsibilities

• Provide administrative support to Regional Administrative Managers to assist with day-to-day regional and office operations.
• Assist with employee onboarding and offboarding processes, including coordination with office services, IT, and internal departments to ensure smooth transitions.
• Support Regional Administrative Managers in monitoring and coordinating legal assistant and attorney staffing levels and assignments.
• Assist with implementing staffing changes as directed, including preparing communications and coordinating updates with affected offices or employees.
• Serve as an administrative liaison between the Firm and property managers, assisting with communication related to office access/badges, facilities, and operational needs.
• Prepare administrative correspondence, reports, and tracking documents as requested by Regional Administrative Managers.
• Assist with special projects related to office operations, staffing coordination, and regional initiatives.
• Understand and be able to perform basic employee relations support in coordination with Regional Administrative Managers.
• Perform all other duties, tasks, or projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED