ADMINISTRATIVE ASSISTANT (63144)

The Habitat Company•Chicago, IL

20h•Onsite

About The Position

The Habitat Company, LLC is a leader in residential multi-family real estate management and development, a multi-state organization of approximately 500 team members specializing in the asset management, property management, and project management of market rate, affordable rentals, condominiums, and commercial real estate. The company emphasizes the quality and experience of its team members. The Administrative Assistant will provide effective and innovative administrative support, aiming to improve productivity through efficient planning, disciplined time management, and effective information management. This role requires sound business judgment to make timely decisions, prioritize workloads, and operate independently in a fast-paced work environment. Strong written and verbal communication skills are essential to assist the Community Manager in interactions with internal and external clients, demonstrating a spirit of teamwork and collaboration across the company.

Requirements

Ability to independently plan, organize, schedule, coordinate and make decisions and judgments relating to assigned projects and other responsibilities
Ability to troubleshoot and find resolutions independently for complaints and questions from residential tenants
Ability to establish working relationships and interact effectively with a wide range of people
Excellent verbal and written communication skills
Ability to learn new accounting software programs (ie: Yardi)
Knowledge of Microsoft Office including Outlook, Word, Excel, Adobe and PowerPoint
Excellent customer service skills
Ability to multi-task in a fast-paced environment

Nice To Haves

Administrative experience in multi-family property management preferred

Responsibilities

Assists in the development, implementation and prioritization of goals, objectives and policies
Performs varied, complex and confidential administrative duties under limited supervision, requiring a thorough knowledge of policies, procedures and precedents
Determines the priority of and routes correspondence
Composes routine correspondence and independently prepares correspondence not requiring supervisor's personal attention
Screens calls, inquiries, and refers visitors to supervisor, when necessary
Responds to complaints and requests from residents
Supervises, initiates and maintains a variety of files and records of information
Performs special projects as directed by the supervisor, including ordering supplies, updating insurance policy, supervising building activity and coordinating work orders and requests
Provides minimal supervision of the maintenance staff when the supervisor is off site
Prepares monthly financial packages for distribution to owners
Manages calendars and schedules appointments for supervisors including travel plans
Perform other duties as assigned