Field Administrative Assistant - Apopka, FL
Tippmann Group•Apopka, FL
•Onsite
About The Position
This is a full-time, temporary position for an On-site Administrative Assistant, expected to last approximately 12 months. The role involves working in a job trailer on a construction job site, interacting with various personalities including office/client executives, government representatives, and construction workers. The position is described as an Office Manager role.
Requirements
- Excel - Daily use, must be able to work from a template or begin from scratch
- Excel - Simple formulas
- Excel - Formatting (lines, colors, etc)
- Word - Daily use, must be able to work from a template or begin from scratch
- Word - Formatting (lines, colors, etc)
- Outlook - Email – Compose on behalf of project managers
- Outlook - Contact updating
- Outlook - Scheduling meetings & calendar
- Adobe Acrobat - Convert to PDF
- Adobe Acrobat - Print/Save to PDF
- Adobe Acrobat - Combine multiple PDF files into one
Responsibilities
- Maintain files, logs & logins (electronically & manually)
- Write and prepare meeting minutes/agendas
- Write letters, emails & correspondence on behalf of Project Managers
- Prepare spreadsheets from pre-made templates & occasionally from scratch
- Prepare daily weather reports
- Use, maintain, fix and keep a stock of supplies (ink, toner, etc.) for fax, scanners, printers
- Maintain contacts in Outlook
- Introduce subcontractor safety & violation programs to subcontractors
- Help keep the job trailer office clean and organized, stocked with supplies including food
- Perform multiple other tasks as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
