Advanced Fighter Systems (AFS) Administrative Assistant

RTX•El Segundo, CA

1d•$47,700 - $90,900•Onsite

About The Position

Advanced Fighter Systems (AFS), within the Advanced Products & Solutions Strategic Business Unit, is seeking an Administrative Assistant (Coordinator, Admin) to provide onsite administrative support to program efforts and leaders in El Segundo, California. The role requires professionalism, strong interpersonal skills, discretion, and the ability to maintain confidentiality while building relationships with AFS and other leadership teams. The position supports leaders and program activities through calendar and meeting coordination, travel and expense processing, document preparation, visitor requests, employee changes, and onboarding and offboarding activities. The assistant also collaborates with the administrative team on projects and process improvements, and may attend meetings and other functions as requested. The role is onsite and may require travel up to 10% based on business needs. The posting also includes a separate set of program-related duties involving communication of financial and engineering status, risk and opportunity management, and execution of annual and five-year business plans. Applicants must hold an active, transferable Secret U.S. government security clearance before starting and be able to obtain program access.

Requirements

High school diploma or AA/AS degree (or other two-year post-high-school training) and at least 4 years of relevant experience.
Experience with Microsoft Office.
Experience coordinating meetings and managing calendars.
Administrative or office support experience involving general administrative or office support tasks.
Active and transferable Secret U.S. government-issued security clearance before the start date, with the ability to obtain program access after starting.
U.S. citizenship is required because only U.S. citizens are eligible for a security clearance.

Nice To Haves

Ability to maintain the confidentiality of information and data.
Administrative assistant experience in aerospace and defense.
Experience with administrative tools and processes for file sharing, moves, facility tickets, visitor requests, or ordering supplies.
Working knowledge of teleconferencing tools and scheduling processes for Zoom, Teams, and government VTC.
Ability to respond quickly and effectively to non-routine requests and situations.
Experience working independently and in a team environment.
Evidence of being a self-starter who takes appropriate initiative and exercises independent judgment when assisting leaders, customers, employees, and others.

Responsibilities

Manage calendars and adjust or prioritize schedules in response to last-minute changes, accounting for multiple locations and time zones.
Coordinate meetings with other administrative personnel and leadership members across locations and time zones.
Coordinate travel arrangements, complete expense reports, and handle related tasks in a timely manner.
Arrange conference rooms, catering, audio/video, and other services for meetings and conferences.
Compile or assist with meeting minutes, presentations, reports, correspondence, and other documents.
Submit visit requests using approved Raytheon tools.
Process employee changes using approved Raytheon tools.
Attend meetings and other functions as requested.
Plan and coordinate employee onboarding and offboarding activities.
Collaborate with the administrative team on projects and process improvements.
Perform intricate administrative duties with professionalism, tact, diplomacy, discretion, and sound judgment.
Build and maintain business relationships with managers and administrative personnel.
Communicate financial status, engineering progress, issues, and opportunities to customers and the engineering team.
Ensure risk and opportunity management plans are comprehensive and executed to meet program and business commitments.
Execute the annual and five-year business plan to meet commitments to Raytheon.
Travel up to 10% based on business needs.