Administrative Assistant

UG2•Boston, MA

15d

About The Position

UG2 is seeking a highly professional, enthusiastic, and detail-oriented Administrative Assistant to be responsible for various administrative and clerical duties that support the day-to-day operation. The ideal candidate will possess strong organizational skills and demonstrate a proven ability to take high-level direction and independently carry out tasks with efficiency and accuracy. This position will report to the Account Manager and Area Operations Manager.

Requirements

At least one (1) year of Customer service experience
Strong computer and communication skills
Excellent organizational skills
Ability to handle multiple tasks simultaneously.
Excellent attendance and punctuality
Attention to detail with high accuracy.
Strong multi-tasking skills and ability to produce results under pressure.
Proficiency in Microsoft (Excel, Word, PowerPoint)

Responsibilities

Work order management assistance.
Assists with coordination and monitoring of all work orders and requests.
Log all work orders in the monthly tracker.
Dispatch QR’s “Quick Responses”.
Prepare reports, memos, and other documents as needed.
Onboard new vendors and one-time customers.
Oversee billing processes by preparing, submitting, and tracking invoices, billable hours/services, ensuring accuracy and timely payment in coordination with finance or accounting departments.
Communicate with staff & clients as needed directed by Account Manager.
Assist with HR Employee New Hires.
Other duties as assigned.