Administrative Assistant

BioLogos•Grand Rapids, MI

17d•Hybrid

About The Position

BioLogos is seeking a dynamic and conscientious Administrative Assistant to join our team! This fully remote position requires the ability to commute to Grand Rapids, MI, to handle errands, deliveries, and meetings as needed, work a mutually agreed-upon first-shift schedule, and be available during standard business hours. Reporting to the Director of Operations, the Administrative Assistant will support day-to-day operational, development, and program activities across the organization. This role is ideal for a meticulous individual who enjoys supporting others, following established processes, and contributing to the mission of a collaborative Christian nonprofit organization while continuing to develop their administrative skills. At BioLogos, we exist to empower people to explore, embody, and delight in the harmony of faith and science. Through articles, podcasts, and resources, we give curious people the tools to find deeper meaning, authentic joy, and a faith that navigates the intricate world around us. Together, faith and science have the power to draw us closer to God. Please review short welcome videos about the BioLogos Mission at: https://biologos.org/insights/videos . Our Administrative Assistant is expected to support our Mission and Beliefs ( biologos.org/about-us ).

Requirements

A Christian faith alignment, with enthusiasm for the mission of BioLogos
1-year recent administrative assistant experience, ideally in a non-profit setting
Personal warmth and professional communication style (mostly phone, email, and instant message)
Proficiency with Google Suite Products (Gmail, calendars, docs, sheets), Microsoft Office Suite, and Zoom.
Ability to work in a fast-paced environment with high attention to detail, and excellent follow-up and follow-through
Ability to multitask and prioritize effectively
Valid Driver's License
Ability to travel as needed (1-3X/year)

Nice To Haves

Salesforce experience is a bonus

Responsibilities

Performs a variety of administrative support tasks, including answering phones and emails, scheduling meetings, processing routine documentation, maintaining records, coordinating mailings and shipments, assisting with payroll and reimbursement processes, entering and updating data, preparing standard reports, and supporting staff meetings, events, and other organizational activities.
Performs a variety of administrative support tasks for the development and grants team, including responding to donor inquiries, updating donor records and recurring giving information, maintaining donor database information, coordinating travel and meetings, and assisting with routine fundraising and grant-related activities.
Performs administrative support tasks for the program team, including assisting with program events and activities, maintaining and tracking program documentation, sending project management reminders, and supporting monitoring, evaluation, and learning (MEL) documentation processes.