Administrative Assistant

Clio•Vancouver, BC

1d•CA$62,900 - CA$85,100•Hybrid

About The Position

Clio is seeking a high-output, thoughtful, and skilled Administrative Assistant to join their OCEO team in Burnaby. This role is designed to add value, energy, and support to the team, focusing on efficient operation of Executives at Clio. The ideal candidate will be organized, detail-oriented, and capable of multitasking in a fast-paced environment, with a passion for collaboration and process improvement.

Requirements

1-2 years of proven Administrative experience
Proficiency in Google Suite and Slack
Strong organizational and time-management skills
Clear and concise communicator both written and verbally
Ability to multitask and prioritize tasks efficiently
Attention to detail and problem-solving skills
Professional demeanour and ability to work both independently and as part of a team

Nice To Haves

Experience in event planning or management
Expense management experience, specifically using Concur

Responsibilities

Supporting executives, managing executive calendars, meetings, appointments and travel plans
Coordinate events and onsites in collaboration with Executive Assistants
Act as a main point of contact for OCEO team in Burnaby for onsites and other in-person events
Manage monthly expense reports and maintain organized records
Coordinate all aspects of executive travel, including itineraries
Handling inquiries and requests, triaging business priorities with support from Executive Assistant
Provide support to the OCEO team and collaborate with other departments
Contribute to the OCEO internal resources and community of best practices
Administer department tools including our knowledge management system, ensuring content is up to date
Assist with special projects and other related duties as assigned
Liaise with the Workplace Experience and other business teams as required