Administrative Assistant

Recovery Centers of America • Waldorf, MD

2d • Onsite

About The Position

The Administrative Assistant performs administrative duties for an individual, group, or department. This role involves preparing reports, meeting minutes, and correspondence, as well as creating and editing documents, spreadsheets, and presentations. Key responsibilities include managing schedules, arranging appointments and itineraries, coordinating meetings, travel, and conference calls, and completing expense reports. The assistant will also answer and transfer phone calls and must remain knowledgeable of corporate or facility policies. The position may involve contacts of a sensitive, complex, and confidential nature and may support one or several department professionals, division heads, officers, or managers.

Requirements

• High School Diploma
• 3+ years of administrative support work, preferably for executive level staff.
• Strong computer and internet research skills, including Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent interpersonal skills and “can do” attitude are required.
• Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Technical Proficiency: Applies the technical knowledge and skills required in order to achieve the expected outputs.
• Customer Service: Demonstrates concern for meeting internal and external customers’ needs in a manner that provides satisfaction for the customer within the resources that can be made available.
• Personal Effectiveness/Credibility: Ability to promise and deliver results, build effective relationships and establish a reliable track record.
• Communication Proficiency: Comfortable using a broad range of communication styles, and ability to choose appropriate, effective ways to communicate to different audiences in diverse situations.
• Flexibility: Is open to change and new information; adapts behavior and work methods in response to new information, changing conditions, or unexpected obstacles. Adjusts rapidly to new situations warranting attention and resolution.

Nice To Haves

• Associates Degree preferred

Responsibilities

• Supports the team by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• May maintain manager’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and clients by greeting them, in person or on the telephone; answering or directing inquiries, and maintains a high level of customer service in all internal and external communications.
• Maintains confidentiality
• Organizes and maintain files and records.
• Prepares correspondence, reports, and presentations.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Contributes to team effort by assisting with projects as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees