Administrative Assistant

Chesapeake Bay Foundation Inc • Annapolis, MD

19d • Onsite

About The Position

The Chesapeake Bay Foundation (CBF) seeks an Administrative Assistant to provide critical administrative and operational support for the Communities and Partnerships Department and Litigation Department. This role will assist with coordinating communications, managing department operations, supporting employee committees, and ensuring department efficiency. The position will provide high-level administrative, operational, and budget support to advance the goals of the Communities and Partnerships Department. Additionally, it will support the Senior Paralegal and Operations Manager for Litigation, and other Litigation Department staff by coordinating daily activities to support department collaboration, calendar management, and assisting with records management.

Requirements

• Associate degree or equivalent combination of education and experience
• Minimum of 3 years of administrative support experience, preferably in a nonprofit, community engagement or mission-driven organization.
• Strong organizational, time management and project coordination skills.
• Excellent written and verbal communication skills.
• Experience managing calendars, coordinating meetings and supporting multiple priorities simultaneously.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams and PowerPoint.
• Attention to detail and ability to maintain confidentiality.

Responsibilities

• Provide administrative support for Communities and Partnerships & Litigation Department, including calendar management, scheduling, meeting coordination, travel planning and other operational tasks.
• Coordinate departmental meeting logistics and maintain accurate records, notes and follow-up actions.
• Assist with planning, monitoring and maintaining departmental budgets. Track department expenditures, process invoices, reconcile purchases and maintain accurate financial records. Utilize financial systems to support budget management, reporting and forecasting.
• Identify opportunities to improve administrative processes, enhance efficiency, and strengthen team operations.
• Perform other duties assigned in support of departmental and organizational priorities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree