Administrative Assistant

City of Conroe • Conroe, TX

1d • Onsite

About The Position

The Administrative Assistant coordinates activities and/or provides administrative support for an office which requires an understanding of complex processes, data and/or operations of a department. This role involves creating and/or maintaining associated documents and databases, arranging/coordinating meetings and special events, updating the supervisor of critical issues/events, providing detailed responses to requests for information, reviewing and updating administrative procedures, preparing and filing required metrics and regulatory reports, and serving as administrative coordinator for the annual budget process.

Requirements

• High school diploma or equivalent
• Four (4) years of related experience
• Knowledge of general office procedures
• Knowledge of department functions, resources and general practices
• Knowledge of grammar, spelling and alphanumeric sequencing
• Knowledge of business English, spelling and ability to make arithmetic computations
• Knowledge and application of bookkeeping principles and practices
• Knowledge of Microsoft computer programs
• Skills in typing, data processing and file maintenance
• Ability to expedite a voluminous flow of detailed work and make arithmetical calculations with speed and accuracy
• Ability to create and maintain files and records
• Ability to work independently with minimal supervision
• Ability to follow both oral and written directions
• Ability to operate commonly used manual and automated office equipment
• Ability to use and trouble shoot various computer and standard office equipment
• Ability to interact with and communicate with general public in a friendly productive manner
• Ability to maintain moderately complex clerical records and to prepare reports from such records and to check for accuracy
• Ability to make routine decisions in accordance with procedures, laws and regulations and to apply these to work problems
• Ability to use coding and filing systems
• Ability to apply interpersonal skills with other employees and the public
• Must pass background check and pre-employment substance abuse screening as a condition of employment
• A motor vehicle record check and job-related doctor's physical exam may also be required
• Must pass FBI Criminal Justice Information System (CJIS) fingerprint-based criminal background check and maintain CJIS eligibility

Responsibilities

• Coordinate activities and/or provide administrative support for an office
• Create and/or maintain associated documents and databases
• Arrange/coordinate meetings and special events
• Update supervisor of critical issues/events
• Provide detailed responses to requests for information
• Review and update administrative procedures
• Prepare and file required metrics and regulatory reports
• Serve as administrative coordinator for annual budget process

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Retirement plan
• Employee assistance program
• Paid time off
• Free membership at the City's pool and recreation center facilities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED