Administrative Assistant

Strategic Factory•Owings Mills, MD

6d•$40,000 - $60,000•Onsite

About The Position

While working as an Administrative Assistant, you will be tasked with fulfilling duties and performing tasks related to assisting the President & CEO with regard to all matters of administration. The person in this position assists with performing all operational duties of their supervisor and offering administrative support.

Requirements

Bachelor’s Degree is preferred but 3-5 years of experience or training in the business industry is necessary.
Prior experience supporting an entrepreneurial executive with a marketing focus is highly preferred.
Performing this job successfully requires that an individual have a solid understanding of computers, data entry, internet searches
Must be highly skilled in Microsoft Office suite and Outlook for email.
Ability to write effective correspondence to customers and coworkers
Ability to pass a background check
Vision abilities required by this job include being able to see clearly at 20 inches or less, distinguish colors, and adjust focus
Mathematical abilities required by this job include reading a ruler, calculating simple costs, and other basic mathematical skills
Strong attention to detail
Excellent communication skills
Positive attitude
Committed to company mission and values
Flexible and willing to adapt to change

Nice To Haves

Prior experience supporting an entrepreneurial executive with a marketing focus is highly preferred.

Responsibilities

Serving as a liaison between the executive and employees, vendors, and clients
Maintain the executives online social presence as it relates to business activities
Prepare visually pleasing presentation materials for the executive’s use in meetings, town halls, etc.
Performing routine office management duties such as maintaining and ordering supplies, scheduling meetings, arranging for catering and maintaining records
Making travel arrangements on an as needed basis for all employees conducting business travel
Maintaining the CEO’s calendar and informing the CEO of upcoming meetings and events
Running personal and business-related errands for the CEO
Sit in on meetings and take organized notes to deliver to the CEO after the meeting as requested
Assisting with the upkeep and maintenance of all office locations, including communication with tenants of leased spaces in our facilities
Scanning all receipts to deliver to the accounting department for the completion of reconciliations
Maintaining and updating IT facilities report on excel including incoming tickets and the status of the tickets
Assisting the HR department with certain employee-focused administrative responsibilities (i.e. employee gifts, general admin support)
Setting up and breaking down conference rooms for meetings
Regular, reliable, and punctual attendance
Other duties as assigned
Work on job assignments in other departments as instructed.