Assistant Administrative - Full Time, Days (Culver City) - 10008
About The Position
The Administrative Assistant provides clerical and high-level administrative support, gathering, organizing, and maintaining information for efficient access and developing and maintaining spreadsheets and reports. The role serves on committees, prepares minutes, communicates policies and procedures, secures clarification as needed, and coordinates detailed calendars. It drafts, edits, and writes documents on behalf of others or for the role's own signature, and performs a broad range of clerical, support, and reception functions. The position follows visitor protocols and ensures requests for information and services receive accurate, timely, and appropriate responses. The Administrative Assistant supports meeting management, travel arrangements, minute transcription, and follow-up; manages calendars and schedules meetings, appointments, and events for others; and may act as a liaison for the hospital or department administrator. The role maintains awareness of hospital and corporate policies, protects confidentiality, complies with HIPAA, provides excellent customer service and telephone coverage, and uses applicable computer and office systems to support timely communication and smooth operations. It also maintains supply inventory and equipment, completes filing, and keeps the work area clean and organized.
Requirements
- High school diploma or equivalent.
- Two years of related office, business, or administrative experience.
- Demonstrated customer service skills appropriate to the job.
- Ability to read, write, and communicate effectively in English.
- Computer literacy and proficiency.
- Ability to establish and maintain effective working relationships.
- Understanding of basic medical terminology.
- Ability to maintain a work pace appropriate to the workload.
- Ability to multitask and prioritize needs to meet timelines.
Nice To Haves
- Bilingual skills to communicate effectively with patients and families.
- Previous experience in an administrative or executive assistant role.
- Associate or bachelor's degree.
Responsibilities
- Gather, organize, and maintain information, spreadsheets, and reports.
- Serve on committees, prepare minutes, communicate policies and procedures, and seek clarification as needed.
- Coordinate and maintain detailed calendars; schedule meetings, appointments, and events for others.
- Prepare, draft, edit, and proofread documents and correspondence.
- Coordinate meeting management, travel arrangements, minute transcription, and follow-up.
- Perform clerical, support, reception, and telephone coverage functions.
- Serve as a liaison for the hospital or department administrator when necessary.
- Respond accurately and promptly to requests for information and services.
- Follow visitor protocols and maintain confidentiality and HIPAA compliance.
- Use applicable computer and office systems and procedures to coordinate documentation, data, and information.
- Maintain appropriate supplies inventory and equipment function, complete filing promptly, and keep the work area clean and organized.
- Demonstrate caring behaviors, ownership, initiative, sound independent judgment, and excellent customer service.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
