Administrative Assistant

ABM US•Minneapolis, KS

11h

About The Position

The Administrative Assistant provides timely and accurate administrative support to managers, employees, and clients. This role assists with payroll and HR processing, employee onboarding, background checks, file maintenance, invoice processing, timekeeping, data entry, reporting, and general office administration. The ideal candidate is organized, professional, customer-focused, proficient in Microsoft Office, and able to manage multiple priorities while handling confidential information.

Requirements

GED or High school diploma required
2-3 years of successful office administration experience
High energy level and enthusiastic
Proficient in Microsoft Office
Comfortable with having flexible hours
Experience with hourly time record-keeping procedures
Experience processing new employees
Strong organizational skills
Excellent interpersonal skills
Ability to work in a team environment
Sense of urgency to complete tasks and meet deadlines; self-directed
Ability to handle confidential information
Ability to handle multi-faceted jobs with completing normal duties

Nice To Haves

Associate degree or higher preferred

Responsibilities

Initiate first level of payroll and HR processing procedures.
Assist managers with pre-employment processing of employees to include ensuring proper completion of paperwork and pre-employment background checks.
Maintain employee files.
Understand and create spreadsheets for financial reports.
Process invoices for payment.
Process payroll bi-weekly, gather and tabulate time records for employees daily.
General data entry duties & office administration such as answering phones, filing, copying, etc.
Provide excellent service to client and employees.
Maintain administrative records and documents pertaining to the account.
Record minutes of meetings.
Greet and help walk-in visitors in a professional manner.
Prepare reports as assigned by Management.
Handle other duties as assigned by Management.