Administrative Assistant

Bristol Alliance of Companies • San Antonio, TX

27d

About The Position

The Administrative Assistant position is responsible for facilitating the
efficient functioning of an office via a wide range of administrative, IT
related, financial, and managerial tasks.

Bristol Alliance of Companies (Bristol) is committed to building lasting
relationships that reflect our hard work, ingenuity, and dedication to safety.
Every employee has an impact on our success, which benefits the Native Culture,
land, and people of the Bristol Bay region.

Our values: People, Communities, Reputation, Teamwork, Trust, and Truth.

Requirements

• Skilled in advanced Excel and report writing.
• Comprehensive knowledge of general finance, treasury, forecasting, and budgeting.
• Skilled in organization and analytics, including data evaluation, statistical compilation, and report generation.
• Advanced skills in financial result consolidation, reporting, and implementation of accounting procedures.
• Knowledge of enterprise level accounting systems, preferred experience with Spectrum and Unanet.
• Knowledge working with multiple types of accounting and other financial systems, leveraging processes, workflows, and employee talent to maximize efficiency.
• Skilled in collaboration with the ability to thrive in a dynamic, deadline-driven environment.
• Skilled verbal and written communication.
• Ability to maintain sharp attention to detail.
• Ability to prioritize, organize, and perform well under stress.
• Ability to work flexible hours as required to meet deadlines.
• Skilled with Alaska Native Corporations.
• Knowledge of the Small Business Administration’s 8(a) program.
• BA/BBA/BS in business, accounting, or finance.
• Minimum of 5 years of experience in accounting, business, or related fields.
• Minimum of 5 years working for a government contractor, preferably with a focus on construction.
• Demonstrated bilingual proficiency in English and Spanish, with the ability to accurately interpret, translate, and documents, and proceedings while maintaining confidentiality and compliance with applicable policies/procedures and professional standards.
• Valid driver’s license.

Nice To Haves

• Experience in accounting systems or other large system conversions.
• Proficiency in the Microsoft Office Suite, Adobe products and Procore.

Responsibilities

• Gather data and information to support the team in managing tasks and involve them in correspondence and meetings to address issues related to the specific function.
• Identifies issues that can be addressed and refers them as needed. Directs matters requiring action and follows up to ensure completion.
• Assist as the office manager and on own initiative, recommends changes in administrative policies.
• Recommend office procedures and practices to be used within the Command.
• Establishes and maintains files on pending correspondence, ensuring deadlines are met serves as central point of contact for authoritative information on administrative policies, procedures, and requirements.
• Review all correspondence prepared by staff personnel for formatting, punctuation, accuracy of references, assembly of enclosures, compliance with routing procedures, etc.
• Assist other personnel in the preparation of correspondence.
• Prepare and distribute special instruction for the preparation and routing of such correspondence.
• Maintain supervisor’s calendars, making appointments and arranging for meeting rooms, scheduling recurring appointments without prior approval from supervisors, assembling and disassembling conference materials, flyers, booklets, and handouts, maintaining internal office reports and filing systems, such as personal files, time & attendance, correspondence log, minor inventory/property listing and annual training requirement list.
• Other duties as assigned.

Benefits

• Excellent salary and benefits package to include paid time off, paid holidays, comprehensive health plan including medical, dental, vision, life, short-term disability insurance, and 401(k) plan with employer match.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 11-50 employees