Administrative Assistant- Duke Regional Pathology

Duke Careers • Durham, NC

24d • Onsite

About The Position

Support the clinical and anatomic pathology laboratories on a daily basis with a wide variety of functions and regularly required to resolve moderately complex (non-routine) administrative problems independently or with others. Tasks are typically diverse and advanced. Duties and responsibilities for this position classification are specified by the medical director.

Requirements

• High school education or equivalent.
• Two years of administrative support experience of increasing variety and/or complexity
• Creatively uses PC, word processing and other office tools.
• Thorough knowledge of department policies, procedures, and goals.
• Strong written and verbal communications skills necessary to facilitate positive interactions with co-workers, patients (and patient families), lab leadership and all laboratory customers.
• Ability to maintain a positive and professional attitude during stressful situations and periods of issues resolution.
• Ability to adhere to all DUHS and departmental policies and procedures.

Nice To Haves

• N/A

Responsibilities

• Transcribe dictation and edit DRAGON for pathologist assistants and pathologists in an accurate and timely manner.
• Manage slide, block, immune and recut requests
• Handle and prepare pathology billing
• Prepare Pathology and Surgical QI reports
• Manage pathology on call schedule
• Manage offsite archiving
• Scanning and uploading of manual requisitions and outside facility pathology reports into EPIC
• Preparation of employee folders
• Assist with organization of safety committee documents
• Complete payroll edits and paper exception forms (to include deviation sheets) in a detailed and timely manner
• Independently prepare more complex documentation, reports, charts, graphs, and spreadsheets at designate intervals and as requested.
• Coordinate special projects.
• Plays a key role in laboratory WC committees (lab week, employee of the quarter)
• Support department events by assisting in making event arrangements i.e. catering
• Develop advanced presentation materials.
• Respond to all customer inquiries and matters in a professional and positive manner incorporating the Duke values into all interactions
• Prioritize and resolve inquiries (phone, e-mail, in person).
• Prepare copies, scans, laminating and faxing as needed.
• Prepare FedEx packages for send out.
• Schedule and maintain calendar of appointments, meetings and travel itineraries, and coordinate related arrangements (pathologists).
• Pick up, sort and distribute laboratory mail.
• Collect, compile and analyze moderately complex data and information.
• Manage and order office supplies for the laboratory.
• Manage conference room bookings
• Submit reimbursements online as required
• Floral arrangements
• Perform administrative tasks for the lab manager and supervisory staff
• Maintain electronic employee lockers in SoftTech to house employee required documents
• Handle miscellaneous staff requests.
• Perform other related duties incidental to the work described herein.
• Model positive behavior that encourages a work culture supportive of the Duke University Health System Behavioral Values.
• Demonstrate strong written and verbal communications skills necessary to facilitate positive interactions with co-workers, patients (and patient families), lab leadership and all laboratory customers.
• Maintain a positive and professional attitude during stressful situations and periods of issues resolution.
• Adhere to all DUHS and departmental policies and procedures.

Benefits

• Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.
• Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED