Administrative Assistant

Port of Anacortes • Anacortes, WA

31d • $36 - $41 • Onsite

About The Position

The Port of Anacortes is seeking an experienced Administrative Assistant to create a world-class first impression and support work across the organization. This role involves customer service, office operations, contracts, grants, leases, public meetings, facilities, and events. The position offers variety and the opportunity to apply administrative strengths in ways that matter daily, supporting projects and connecting people, information, documents, and deadlines. It's an excellent opportunity for a professional who enjoys variety, learns quickly, and takes pride in becoming a trusted resource, with work that has a visible impact throughout the Port.

Requirements

• High school diploma or GED and at least three years of relevant experience; or an equivalent combination of education, training, and experience.
• Ability to manage multiple priorities with accuracy, initiative, and professionalism.
• Ability to exercise sound judgment and use discretion appropriately.
• Ability to occasionally lift up to 20 pounds (such as records boxes, supplies, or deliveries).
• Ability to work at a desk (sitting or standing) for extended periods and move between office locations as needed.
• Intellectual curiosity, professionalism, and dependable follow-through.
• Genuine pride in helping others.
• Ability to notice details and follow through without needing constant direction.
• Ability to organize changing priorities and keep work moving across multiple departments.
• Clear communication skills and ability to work well with coworkers, tenants, visitors, and outside partners.
• Proactive approach to making tasks easier, faster, or more consistent.
• Positive, team-focused approach, even during busy periods or tight deadlines.

Nice To Haves

• Experience using Microsoft 365 effectively and quickly learning additional systems such as Laserfiche, DocuSign, and other Port platforms.
• Experience in office administration, executive support, project coordination, or public-sector administration.
• Experience managing digital and physical records in compliance with retention rules.
• Experience supporting Commission, Board, Council, or other public meetings.
• Experience working with contracts, leases, grants, or procurement processes.
• Experience providing world-class customer service in a public-facing environment.

Responsibilities

• Welcome visitors, answer questions, and connect people with the right Port staff member.
• Keep daily office operations running smoothly, including phones, email, mail, supplies, payments, and bank deposits.
• Maintain organized, accurate records and support the Port's continued move toward efficient digital systems.
• Help administer contracts, consultant rosters, tenant leases, and grants.
• Track documents, payments, deadlines, insurance certificates, and required website information.
• Serve as backup support for Commission and other public meetings.
• Assist with utility invoice review, berth scheduling, customer billing, event rentals, and other cross-department needs.
• Coordinate meetings, deadlines, task lists, and follow-up across multiple teams.
• Find practical ways to improve service, simplify processes, and use technology.
• Become a trusted resource who understands how work moves through the Port and helps ensure important details don't get missed.

Benefits

• Medical, dental, and vision coverage, with family coverage available for under $10/month.
• Significant Health Savings Account contribution, if enrolled in an eligible plan.
• Washington State PERS retirement.
• Paid vacation, sick leave, holidays, personal leave, and compensatory time off.
• $75/month exercise and wellness benefit.
• Employee assistance program.
• Professional development opportunities.
• Supportive work environment with a focus on public service, accountability, and work-life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED