Administrative Assistant

K2 Services•Houston, TX

9d•$26 - $27

About The Position

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best. The Administrative Assistant provides comprehensive support and assistance in the efficient operation of the Workplace Team. The role involves managing administrative tasks, coordinating schedules, maintaining files, and facilitating effective communication. The ideal candidate will demonstrate exceptional organizational and interpersonal skills, ensure smooth workflow and contribute to the overall success of the team. This role reports to the team account supervisor.

Requirements

Up to one year experience performing basic office and clerical duties.
Must have basic knowledge of Microsoft Office.
Professional demeanor and a strong work ethic.
Exceptional interpersonal skills.
A self-starter who demonstrates an ability to take ownership and also works effectively as part of a team.
Strong communication skills, both written and verbal.

Nice To Haves

Law firm or professional service organization experience preferred.

Responsibilities

Check requests
Miscellaneous projects related to administrative support, engaging Document Processing where needed
Enter, draft, edit time in Intapp software (cut & paste and handwritten)
Run matter reports from NetDocs
Logistical Operations Support including: Triage and input of IT Tech Support requests
Submit requests for IT hardware.
Work with mailroom to support mailings, FedEx, UPS and courier shipments
Conference room reservations
Work with Travel Desk for travel assistance
Book meeting facilities
Arrange car service
Assist other teams with projects and special requests, prioritizing to meet deadlines.
Other duties as assigned.
Undertakes work of a confidential nature.
Remain current in technical skills by taking offered on-line courses and attending organized meetings and trainings, as appropriate.
Understand and adhere to best practices.
Develop strong working knowledge of (BigHand, ServiceNow, Intapp, etc.)
Attends Firm and Opensity team meetings as requested.