Administrative Assistant

CEI Services • Tampa, FL

4d • Hybrid

About The Position

The Administrative Assistant provides administrative support to on-site project management and staff, including administrative functions, accounting reporting and serve as a liaison for employees. Work Location can vary between office and project site, construction environment. (Both located in NW Tampa area.) MasTec Civil (formerly known as Condotte America), a MasTec Company, is a heavy highway contractor specializing in the construction of complex transportation projects that include roadway, bridges, interchanges, mass transit, and tolling facilities. MasTec Civil is part of the MasTec Clean Energy & Infrastructure (CE&I) business segment. MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments.

Requirements

• Ability to stay current on software and hardware that can benefit company.
• Self-motivated, and detail oriented.
• Must have excellent organizational skills.
• Must have excellent time management abilities.
• Ability to read and process documents such as contracts and bid documents, statistical reports, operating and maintenance instructions, and procedure manuals.
• Ability to produce routine reports and correspondence.
• Ability to speak effectively with general management, customers, vendors, visitors or employees of organization.
• Ability to communicate effectively in written and verbal correspondence.
• Ability to prioritize tasks in accordance to urgency.
• Must possess a willingness to accept and follow the direction of others.

Nice To Haves

• Minimum of three (3) years of experience in a construction environment preferred.
• Associate’s degree in business or related field is preferred.

Responsibilities

• Ensure forms are available for the Projects teams as required.
• Maintains calendar of events and dates for location.
• Schedules meetings for location.
• Orders supplies for location.
• Tracks Time and Material items for monthly billings.
• Collects data and distributes daily, weekly and monthly reports as required.
• Prepares internal and external communications for project site / team as required.
• For project site, collects hours and project site information and enters the information and hours worked into time keeping software for hourly project craft employees.
• Assists Project Team with administrative support as required.

Benefits

• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match
• Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)
• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management
• Telehealth Coverage
• Prescription Drug Plan
• Pet Insurance
• Weight Management Drug Discount
• Discounted National Gym Membership Network
• Employee Assistance Program
• Short and long-term disability
• life insurance
• accidental death & dismemberment
• Voluntary life insurance
• accident coverage
• critical illness coverage
• hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree