Administrative Assistant, Manufacturing Unit

Data Analysis Inc. • Plano, TX

6d

About The Position

The Administrative Assistant at O’Neil Digital Solutions is primarily responsible for managing the organization’s Concur and Salesforce systems and serving as a key contact for vendors, teammates, and the Plant Manager regarding those systems. The role also supports the Plant Manager, maintains office supplies, and helps ensure effective and efficient daily operations.

The position includes administering Concur and Salesforce, assisting and training users, managing Ghost Card expense reports, preparing procedures and reports, investigating transaction discrepancies, coordinating travel and meetings, maintaining calendars, and delegating work assignments to the offshore team. Work is performed primarily in an office environment.

Requirements

• Three to five years of experience in an administrative role.
• Proficiency in Microsoft Excel and Microsoft Project.
• Prior experience in inventory administration and estimating.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Exceptional organizational skills and attention to detail.
• Ability to multitask effectively in a fast-paced environment.
• Ability to work independently and be resourceful.
• Strong analytical and problem-solving skills.

Nice To Haves

• Bachelor’s degree preferred.
• Experience with Concur and Salesforce is highly desirable.

Responsibilities

• Provide comprehensive administrative support to the Plant Manager.
• Respond to and resolve administrative inquiries and questions.
• Administer Concur and Salesforce systems, including monitoring accounts and supporting users.
• Manage and submit Ghost Card expense reports.
• Create and maintain standard operating procedures, user guides, and reports.
• Train teammates on Concur and Salesforce systems and provide guidance.
• Ensure transaction accuracy, research discrepancies, and provide resolutions.
• Delegate work assignments to the offshore team.
• Coordinate and schedule travel and meetings, and maintain calendars.
• Maintain office supplies and support effective daily operations.

What This Job Offers

• Job Type: Full-time