Administrative Assistant, Nurse Anesthesia Program, College of Nursing - UT Chattanooga

University of Tennessee•Chattanooga, TN

2d•Onsite

About The Position

The Administrative Assistant provides administrative, programmatic, and student support for the Nurse Anesthesia Program within the College of Nursing. Working collaboratively with University of Tennessee at Chattanooga (UTC) faculty and Erlanger Health System partners, the position coordinates and supports students and faculty throughout the educational and clinical experience. The role maintains student records; supports admissions and clinical placement processes; coordinates accreditation and compliance activities; and serves as a primary resource for students on program, university, and clinical requirements. The Administrative Assistant works closely with faculty, students, and clinical partners to support efficient program operations and compliance with accreditation, university, and clinical site standards. The position is primarily on-site at the University of Tennessee at Chattanooga in Chattanooga, Tennessee.

Requirements

High school diploma or GED.
Two years of work experience in a busy health care setting or business.
Excellent interpersonal and organizational skills.
Excellent oral and written communication skills.
Ability to plan, organize, and coordinate large-scale events and programs.
Excellent computer skills, including Excel, PowerPoint, Adobe software, and Electronic Medical Records Systems.
Ability to write learning objectives and measure student attainment.
Ability to work with limited budgets and make recommendations regarding allocation of funds.
Highest standards of honesty, confidentiality, and integrity.

Nice To Haves

Bachelor’s degree in Business, Healthcare Administration, or a related field.
Experience working within a collegiate or university setting.

Responsibilities

Serve as a primary resource for Nurse Anesthesia students regarding university policies, academic and clinical requirements, and program procedures.
Monitor student progression and support students in meeting program and graduation requirements.
Act as a liaison between students, faculty, UTC departments, and Erlanger Health System partners.
Maintain accurate student records and documentation.
Coordinate admissions activities in partnership with UTC Graduate Admissions.
Review and organize applicant information for faculty review.
Schedule and coordinate applicant interviews, communicate with applicants throughout the admissions process, and support faculty and applicants during interviews.
Maintain student information and compliance records in required databases.
Monitor academic and clinical requirements to support accreditation and program standards.
Collect, track, and prepare information for accreditation reviews, program assessment activities, and university reporting requirements.
Communicate deadlines, requirements, and important program information to students.
Maintain program records, databases, and documentation.
Coordinate communications related to program, clinical, and compliance requirements.
Schedule meetings, prepare materials, record meeting minutes, and maintain committee records.
Assist with daily administrative operations of the Nurse Anesthesia Program.
Coordinate and distribute clinical schedules and other program information.
Coordinate onboarding and credentialing activities required for clinical rotations.
Facilitate student access to required training, identification badges, electronic systems, parking, and clinical facilities.
Maintain required compliance documentation for clinical placements.
Work with multiple healthcare partners to ensure students meet clinical site requirements.