Administrative Assistant

Pye-Barker Fire & Safety • North Wales, PA

16h • Onsite

About The Position

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures compliance. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.

Requirements

• High school diploma or equivalent required
• 3+ years of administrative, customer service, or office support experience required

Nice To Haves

• Bachelor or Associate degree preferred, or equivalent work experience.

Responsibilities

• Answer phone calls and emails in a timely and professional manner using a multi-line telephone system.
• Connects callers to proper teammates and manages messages.
• Manages data in spreadsheets and reports.
• Create and maintain office-related records and reports.
• Maintain the integrity and confidentiality of confidential departmental files.
• Copy, collate, and prepare reports for mailings, meetings, and other correspondence.
• Generate field service, inspection, and deficiencies reports and send to customers upon request.
• Utilizing reports, follow up with client needed repairs to bring fire protection systems to compliance.
• Support deficiency writing team with notes from phone conversations to aid in execution of proposals.
• Support scheduling team with the dispatching of customer fire system repairs.
• Assist other departments as needed.
• Assist with customer relations.
• Assist with providing W-9 forms and other necessary documentation upon customer request.
• Perform other duties assigned by management.
• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
• Performs other duties as assigned.

Benefits

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short-term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED