Administrative Assistant - Long Beach

Royal Electric•Long Beach, CA

22h•Onsite

About The Position

At Royal Electric Company, we provide expert electrical design, construction, and service with builders, contractors, and facility owners who value relationships, trust, expertise, and a commitment to each other towards achieving exceptional results. We are able to sustain this through our linking values of expertise, collaboration, integrity, passion, and loyalty. These values support our core purpose: to build great relationships, one project at a time! We have a current opening for an Administrative Assistant at our corporate office in Long Beach, CA.

Requirements

3+ years of experience working as a receptionist or front desk administrator.
Experience working in the construction industry is preferred.
Excellent written and verbal communication skills with a focus on customer service.
Ability to multi-task and demonstrate time management in a fast-paced environment.
Ability to problem-solving skills and escalate questions and concerns when needed.
Must be detail-orientated, well organized, and able to meet deadlines.
Applicants must be authorized to work in the United States.

Nice To Haves

Bilingual/Spanish speaking a plus

Responsibilities

Manage Front Desk: Answer phones and transfer callers to the appropriate Royal employee. Greet visitors and direct them to the correct personnel while following safety protocol. Date stamp all general correspondence and distribute mail to appropriate employees. Prepare outgoing packages for UPS, FedEx, etc. Assist with calling for pick up or tracking packages as needed. Maintain inventory of FedEx shipping supplies. Maintain an adequate inventory of office supplies (printer ink, pens, markers, highlighters, notepads, printer paper, post-its). Keep the lobby and office supply closet organized and clean. Follow the Front Desk Checklist to complete at the beginning and end of each day.
Provide Talent Support: Assist in coordination and notification for interview arrivals. Initial point of contact for in-office onboarding support; desk set-up; orientation training presentation, logistics support, etc. Securely maintain electronic devices (fully charged) to be used for onboarding. Securely maintain drug testing supplies.
Provide Building Maintenance Support: Coordinate maintenance and repair needs with the property manager, submitting work orders as required and ensuring timely resolution of all issues. Serve as point of contact for outside vendors such as furniture installers and contractors. Prepare conference rooms for meetings and ensure they are kept tidy and stocked with water, pens, tissue, etc. Ensure copy machines are stocked with paper and toner. Make calls for service if needed.
Manage supplies and snacks for all offices, job site trailers, and yard. Re-stock break rooms and crew area with supplies. Ensure areas are clean and coffee pots are emptied at the end of the day. Partner with field and accounting to schedule cleaning of trailers for different project sites and rental properties.
Clerical Support: Order and facilitate lunch for team trainings, meetings. Ensure clean up after lunch is complete. Complete misc. projects as assigned. Executive Assistant support – scheduling, calendar management, responding to RSVPs, planning, etc.
Provide Marketing Support: Excel spreadsheet formatting. Conduct research. Scheduling.