Administrative Assistant, Donald P. Bellisario College of Communications

Penn State University•University Park, IL

31d•$40,608 - $64,668•Hybrid

About The Position

Penn State is currently seeking an Administrative Assistant/Intermediate Support or Administrative Assistant/Senior Support to assist with donor and alumni relations activities and initiatives in the Advancement Office for the Donald P. Bellisario College of Communications. As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State’s future and contribute to one of the most successful fundraising and alumni relations operations in the country. Reporting to the Director of Development and Alumni Relations and working closely with advancement team, the college’s leadership, as well as other partners and central development offices, the Administrative Assistant will: Provide office management, including staffing and scheduling; Articulate Penn State’s needs, ambitions, and values through excellent informal and formal communications; Support annual travel plans and budgeting processes for the office; Manage financial transactions, acting as the unit’s primary budget initiator; arrange travel, and compile ERS reports to support traveling gift officers and alumni relations staff; Support development and alumni relations initiatives, including mailings and special events on and off campus, in coordination with the Director of Development and the Director of Alumni Relations and Stewardship; Support staff meetings, volunteer meetings, and campus visits by donors and alumni, including the annual football process. Provide agendas, itineraries, hospitality, and welcome gifts as necessary; Greet visitors to the office; answer and direct incoming calls.

Requirements

A positive and friendly attitude and enjoy working with others
Exemplary interpersonal and communication skills
The ability to create and maintain an inclusive and respectful environment for all donors, alumni, volunteers, and colleagues
Strong attention to detail
The ability to juggle and prioritize multiple tasks
A proven ability to self-motivate and work both independently and as part of a team
A commitment to professional development, learning, and being mentored
General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience (for Intermediate Support)
Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted (for Senior Support)
Valid driver’s license

Responsibilities

Provide office management, including staffing and scheduling
Articulate Penn State’s needs, ambitions, and values through excellent informal and formal communications
Support annual travel plans and budgeting processes for the office
Manage financial transactions, acting as the unit’s primary budget initiator; arrange travel, and compile ERS reports to support traveling gift officers and alumni relations staff
Support development and alumni relations initiatives, including mailings and special events on and off campus, in coordination with the Director of Development and the Director of Alumni Relations and Stewardship
Support staff meetings, volunteer meetings, and campus visits by donors and alumni, including the annual football process. Provide agendas, itineraries, hospitality, and welcome gifts as necessary
Greet visitors to the office; answer and direct incoming calls