Administrative Assistant

Arbol Residences of Santa Rosa•Jacksonville, FL

11d•Onsite

About The Position

When you work at Cypress Village, you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary company – one that’s investing in the future of senior living by investing in you. Don’t just do a job. Be part of an extraordinary life! Cypress Village is recruiting for a hospitality focused Administrative Assistant to join our team! The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Requirements

Proven ability with computer and communication skills.
Must have knowledge of Microsoft Office Suite products.
Minimum two years’ experience in an office or other professional environment as an administrative worker.

Nice To Haves

Associate’s Degree preferred.

Responsibilities

Answers and transfers phone calls, screening when necessary. Provides back-up support to receptionist area when needed.
Welcomes and directs residents, employees and visitors to the department. Properly tracks and logs visitors with screening requirements.
Maintains filing system as assigned.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Drafts communication for department manager and distributes accordingly.
Responds to and resolves administrative inquiries and questions.
Coordinates and schedules travel, meetings, and appointments for managers and supervisors.
Prepares agenda and schedules for meetings.
Records and distributes minutes or other records for meetings.
Maintains office supplies and coordinates maintenance of office equipment.
Coordinates and plans events for the department while working with other key personnel in other departments (i.e. Marketing, Dining Services, etc.).
Performs other duties as assigned.