Administrative Assistant

The Employee Connect•Los Angeles, CA

9h•Onsite

About The Position

Our client, a consumer beauty products organization, is seeking an Administrative Assistant for an onsite, three-month contract engagement in Los Angeles, California. The role provides broad administrative and office support to a busy commercial team. This position suits an organized, proactive administrator who anticipates needs rather than waiting to be asked. It offers varied day-to-day work in a fast-moving consumer products environment and genuine visibility across the business.

Requirements

Prior administrative assistant, receptionist, office coordinator, or comparable support experience is required.
High school diploma or equivalent.
Proficiency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint is required.
Accurate data entry and comfortable general computer literacy.
Strong organizational skills.
Ability to manage multiple requests and prioritize sensibly.
Discretion with confidential information.
Clear professional communication.
Must be legally authorized to work in the United States for the duration of the engagement.

Nice To Haves

Experience in the beauty, cosmetics, consumer products, or retail sector is preferred.
An associate or bachelor's degree is advantageous but not required.
Familiarity with Google Workspace, ERP or order management systems, and basic accounts payable or bookkeeping processes is valued.
Bilingual capability.
Event coordination experience.
Any exposure to marketing or sales support are also viewed favorably.
Experience in a fast-moving consumer goods or retail environment where priorities shift frequently is valued.
Familiarity with shipping and order documentation.
Comfort supporting multiple managers with competing requests.
Any experience coordinating trade shows, product launches, or team events are all advantageous.

Responsibilities

Provide general administrative support including calendar and meeting coordination, travel booking, expense report preparation, and the drafting and formatting of documents, presentations, and correspondence.
Manage incoming calls, emails, and mail, routing items to the right people and following up to ensure requests are closed out.
Maintain organized digital and physical filing systems that colleagues can actually navigate.
Support routine business processes including purchase order creation, invoice tracking and submission, vendor coordination, and data entry into company systems, maintaining accuracy in every record you touch.
Assist with office operations such as supply management, meeting room and event logistics, visitor reception, and new starter setup coordination.
Provide project support to departments as workload requires.
Maintain shared calendars, trackers, and team documentation so that colleagues can find current information without asking, and follow up proactively on outstanding items rather than waiting for reminders.
Support onboarding logistics for new team members, coordinating equipment, access, and first-week scheduling with the relevant internal contacts.

Benefits

Hourly rate in the range of $20.00 to $22.00, based on experience
Three-month contract with a defined end date
Gain exposure across multiple business functions
Build transferable administrative experience
Extension or conversion may be possible depending on performance and continued organizational need
Work closely with our contract professionals throughout the assignment, from onboarding and first-week check-ins through to end-of-contract planning
Actively look for the next opportunity for people who deliver well
Many of our contract placements lead to extensions, repeat assignments, or permanent conversion
Equal opportunity employer
Reasonable accommodations are available during the application and interview process on request