Administrative Assistant - Experienced

BGE, Inc • Houston, TX

10d • Onsite

About The Position

BGE, Inc. is a nationwide civil engineering consulting firm offering diverse career opportunities in a wide range of disciplines for public and private infrastructure projects. Our employees enjoy a comprehensive benefits package that includes outstanding health care, generous 401(k) match, professional career resources, and highly competitive work-life balance programs, including personal-time allowances, dependent care, and flexible Fridays. In addition, BGE provides unlimited sick leave, floating holidays, and robust career growth guidance, including organization-wide leadership and mentorship programs to help you build connections and shape your career. BGE goes beyond competitive benefits to attract and retain the best in an environment that inspires excellence. Job Location is in the Houston Westchase area and will be onsite, in the office daily.

Requirements

• 7+ years of administrative experience with a proven ability to work independently.
• Must have valid driver’s license and your own vehicle for office rotation. This will be reimbursed.
• Rapid mastery of new skills and concepts
• Advanced problem-solving skills
• Must have excellent time management skills, and ability to coordinate with all levels of staff and handle multiple tasks.
• Strong proof reading, editing and grammar skills
• Proficient in Word, Excel, PowerPoint, Adobe Acrobat, and Outlook

Nice To Haves

• Associates or higher with business related degree is preferred. Relevant years of experience will be considered in lieu of degree.
• Background in the professional services industry preferred

Responsibilities

• Provide senior level administrative support for our Survey Department leaders and programs within a civil engineering and design firm.
• Assist in onboarding and training new office and field staff.
• Make travel arrangements and conference reservations as needed.
• Support vehicle operations and maintain records.
• New project set up: Prepare presentations, correspondence, and reports.
• Respond to inquiries and informational requests.
• Report to Houston and Katy offices for on-site support – schedule to be determine (mileage reimbursement included)
• Process project documents including but not limited to scanning, creating document records in the management system, routing and distribution, and filing (electronic and hardcopy)
• Handle confidential and sensitive information with discretion and prudence.
• Other duties as assigned.

Benefits

• 401k Match: 100% up to 4% of your contributions with immediate vesting + 3% Safe Harbor Contribution with immediate vesting
• Merit-Based Bonus Compensation
• Medical, Dental, Vision Insurance; BGE contributes to HSA on eligible plans
• 9 paid Holidays, including 3 Floating holidays
• Personal Time Allowances
• 2 to 4 weeks of Vacation, depending on experience-level. Unused vacation carries over to the next year.
• "Unlimited" Sick Days.
• Mentorship Program – Provides you with the opportunity to learn and receive guidance from seasoned professionals.
• Employee Referral Program that pays you for bringing great people into the BGE family

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree