Administrative Assistant

City of Visalia•Visalia, CA

11d•Onsite

About The Position

The City of Visalia is recruiting for the position of Administrative Assistant to support one of their dynamic City Departments. Departments are dedicated to providing exceptional public service and delivering programs that enhance the quality of life for our community. As an Administrative Assistant, you'll play a vital role in keeping daily operations running efficiently while supporting leadership, coordinating projects, and serving as a trusted resource for staff and the public.

Requirements

Three years of increasingly responsible administrative and clerical experience.
Specialized secretarial courses.
Type a minimum of 55 corrected words per minute.
A typing certificate dated within one year of the filing deadline must be submitted with your application verifying typing speed.

Nice To Haves

Organized, detail-oriented professional who thrives in a fast-paced office environment and enjoys supporting a collaborative team.
Excellent written and verbal communication skills.
Ability to prioritize competing assignments while consistently producing high-quality work.
Proactive problem-solvers who exercise sound judgment, maintain strict confidentiality, and demonstrate professionalism in every interaction.
Comfortable working independently, adapting to changing priorities, and using technology to improve efficiency.
Experience preparing reports, maintaining complex records, coordinating administrative processes, and providing exceptional customer service is highly desirable.

Responsibilities

Performing a wide variety of advanced administrative, secretarial, and clerical duties in support of a Department Head or management team.
Serving as the organizational backbone of the department, coordinating office operations, managing records, preparing correspondence and reports, scheduling meetings, assisting with payroll, purchasing, budgeting, and personnel functions, and responding to inquiries from employees and the public.
Managing multiple priorities in a fast-paced environment.
Maintaining a high level of professionalism and customer service.
Coordinating special projects, providing support to boards or commissions, and assisting with training or supervising clerical staff (depending on assignment).