Administrative Assistant I/II/III (Chester, VA)

Dominion Energy • CHESTER, VA

1d • $38,200 - $68,600 • Onsite

About The Position

The position will be filled commensurate with the successful candidate's knowledge, skills, abilities, experience, and education at either the Administrative Assistant I, II or III level in accordance with business needs and priorities. This position will support the DEV Training Organization. Job duties will include supporting capital and O&M plans at DEV Training facilities, purchase order and purchase requisition entries and processing, managing catering requests across multiple DEV Training facilities, maintaining DEV Training organizational charts, coordinating office supplies, assisting with meeting logistics, assisting with the Social Committee. The ideal candidate for this position will be passionate about working alongside a large group of people and supporting them and being present at several different DEV Training facilities in close proximity to each other in Chester, VA. Other ideal characteristics: extremely well organized, excellent written and verbal communication skills, enthusiasm and a positive team-first attitude. Under general supervision, other duties as assigned may include clerical and administrative/secretarial support to multiple management level(s), and department or staff. Performs general office duties such as: answering telephone calls, making appointments and scheduling meetings, processing mail, composing correspondence, collecting, compiling and analyzing information and data, providing information on inquiries, assisting in maintenance of department files, performing data entry and maintaining and updating department informational databases. May process expense reports/invoices, provide budget tracking support, handle confidential records and information and make travel arrangements. Uses discretion in making decisions regarding planning, organizing and scheduling work. Regularly uses computer software such as word processing, spreadsheets, graphics and presentation software.

Requirements

• Administrative Assistant I: 0-2 years of directly related experience.
• Ability to collect, compile and analyze information and data
• Basic understanding of operation of computerized equipment and standard office equipment
• Basic skills in use of word processing, spreadsheet, graphics and presentation software
• Oral and written communication skills
• Administrative Assistant II: 3+ years directly related experience
• Good oral and written communication skills
• Proficient skills operating computerized and standard office equipment
• Proficient in use of word processing, spreadsheet, graphics and presentation software
• Understanding of company policies and procedures
• Some clerical/administrative experience
• Understanding of SAP
• Administrative Assistant III: 5+ years of extensive clerical/administrative experience
• Strong oral and written communication skills
• High level of initiative and ability to exercise judgment and discretion
• Strong skills operating computerized and standard office equipment
• Excellent skills using word processing, spreadsheet, graphics and presentation software
• In depth knowledge and understanding of company policies, practices and procedures
• Strong planning and organizational skills
• Proficient in use of SAP

Nice To Haves

• Extremely well organized
• Excellent written and verbal communication skills
• Enthusiasm and a positive team-first attitude

Responsibilities

• Supporting capital and O&M plans at DEV Training facilities
• Purchase order and purchase requisition entries and processing
• Managing catering requests across multiple DEV Training facilities
• Maintaining DEV Training organizational charts
• Coordinating office supplies
• Assisting with meeting logistics
• Assisting with the Social Committee
• Answering telephone calls
• Making appointments and scheduling meetings
• Processing mail
• Composing correspondence
• Collecting, compiling and analyzing information and data
• Providing information on inquiries
• Assisting in maintenance of department files
• Performing data entry and maintaining and updating department informational databases
• Processing expense reports/invoices
• Providing budget tracking support
• Handling confidential records and information
• Making travel arrangements

Benefits

• Health, dental, and vision benefits with coverage for families and domestic partners
• Vacation
• Retirement plans including 401k contributions and matches
• Paid holidays
• Tuition reimbursement
• Bonus eligibility
• Sick leave
• Disability insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED