Administrative Assistant I, II or III

Draper City • Draper, UT

2d • $18 - $36 • Onsite

About The Position

Under the supervision of the Community Development Executive Assistant, this role is responsible for assisting with a variety of clerical and administrative duties to facilitate the coordination of all matters pertaining to the Community Development department. The position also assists with answering telephones, typing, word processing, office machine operation, and filing.

Requirements

• High school diploma or G.E.D.
• Proficiency in Microsoft Office Suite and other office software.
• One year clerical or related experience.
• Valid Utah Driver License.

Nice To Haves

• Administrative Assistant II – One year of higher education.
• Administrative Assistant II – Two years administrative or related experience or one year working at Draper City.
• Administrative Assistant III – Associate degree or combination of education and experience.
• Administrative Assistant III – Five years administrative or related experience, or four years working at Draper City.

Responsibilities

• Assists the public by answering general questions concerning development applications, planning submittments, business licenses, code enforcement, building permits and inspections, geologic review agreements, and administrative procedures and policies.
• Monitors the departments permitting system for new payments and new submittals, and distributes documents to the assigned parties for review, and generates reports as needed and requested.
• Acts as a back up to the building division with scheduling inspections and responding to email.
• Directs all phone calls to appropriate personnel.
• Compiles, copies, sorts, and files records of office activities, business transactions, and other activities.
• Operates office machines, such as photocopiers and scanners, voice mail systems and personal computers.
• Helps to process records requests per the Utah Government Records Access and Management Act. (GRAMA)
• Schedules meetings as needed.
• Performs other related duties as assigned.

Benefits

• Health insurance (Traditional or HDHP with employer HSA contribution up to $3,400 per benefit year) effective DOH or Medical Cash Out
• Gym and Wellness Incentive Program Reimbursement
• 401(k) up to 3.5% match effective DOH
• Enrollment in Utah Retirement System (URS)
• Employer paid Life Insurance of 150K
• Paid vacation and sick leave
• Paid parental leave
• 13 holidays
• Tuition Reimbursement after new hire probation

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED