Administrative Assistant

CCS Facility Services • Phoenix, AZ

3d • Onsite

About The Position

As an Administrative Assistant at CCS Facility Services, you will play a crucial role in supporting the efficient functioning of our day-to-day operations. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication and multitasking skills. This role offers the opportunity to work in a collaborative and fast-paced environment, contributing to the overall success of our organization.

Requirements

• Proven experience as an Administrative Assistant or in a similar role.
• Fluency in both English and Spanish is required.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Detail-oriented with a high level of accuracy.
• Ability to handle sensitive and confidential information with discretion.
• A proactive and positive attitude with a willingness to learn.
• High school diploma or equivalent
• Must be 18 years of age or older.

Responsibilities

• Maintain a well-organized and efficient office environment by managing supplies, equipment, and coordinating office logistics.
• Serve as a liaison between employees, clients, and external partners, handling incoming calls, emails, and inquiries with professionalism and courtesy.
• Assist in scheduling appointments, meetings, and events, ensuring all logistics are coordinated seamlessly.
• Prepare, edit, and proofread documents, reports, and presentations, maintaining a high level of accuracy and attention to detail.
• Manage data entry tasks, maintaining accurate and up-to-date records in databases and spreadsheets.
• Collaborate with various teams within the organization, providing administrative support as needed.
• Prepare meeting materials, take meeting minutes, and assist in organizing and coordinating team meetings.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED